How to Change QuickBooks Password: Detail Guideline

QuickBooks is a great accounting tool that helps users always keep track of your company. Assuming they’re already using it and likely happy with the simplified UI that allows them to get a detailed understanding of your business. Sometimes, it happens when a user forgot a password or they are looking to change QuickBooks password due to other various reasons.
There are several methods to do it and it may depend on which password they want to change such as user, admin, login account password. So, changing passwords is not rocket science; you can easily do it using various ways that are discussed below.

Important points need to remember while changing QuickBooks password

After you’ve made up your mind to change the password or if the situation requires you to change the password, you can’t afford to miss out on certain points.
  • Your password should be at least 7 characters, as per the criteria prescribed for the password.
  • It should also contain at least 1 numeric character.
  • It requires 1 upper case letter.
  • And password spaces are not required.
  • Passwords are case sensitive as well.
  • Make sure you’re creating a rather complex password.
  • One important thing to consider is that there is an impact on the password by the caps lock and the num lock.
Note: Security is one of the main concerns, the user should reset QuickBooks password at a timely interval to keep the device and the data safe. As that diminishes cyber-attack chances.

Steps to change QuickBooks password for different password type

There can be certain ways and fixes to each one may vary. Let’s have a look at each of the methods and steps.

For new user – steps to create a new password

  • Click on the company login window
  • Click on the “I forgot my password”
  • Use drop-down preferences to select an email.
  • Now enter the token you received, which can be used to create a new password.

For QuickBooks Admin – steps to change password

Case 1: Change/reset Admin password for QB 2020
  • User supposed to select “I forgot my password” on the Window named company login
  • Next, select an email using the drop-down list and then hit Next
  • Now, users receive an email containing a token to reset the password.
Case 2: Change/reset Admin password for QB 2019 and earlier versions
  • Go to the link present in the login window and click on the “I forgot my password”
  • After clicking onto the link, the user requires to enter the relevant information such as the “License number”, name, ZIP code, email address, and phone number
  • Now, hit Ok button and they receive a code at your registered email address
  • Then perform the same steps to create a new password that is discussed above.

For another QuickBooks user’s password – steps to change password

  • Initially, log in the company file as an Administrator
  • Now, the user requires to visit the company menu
  • Next, hit the option named “set up users and passwords” after clicking the setup users
  • After that, users need to enter the password once again when asked
  • Choose the user whose password is needed to change form the list of user
  • Then click the edit user tab
  • Now, enter the new appropriate password in the required fields
  • At last, double-click on the Next button along with tapping onto the Finish button.

Reset/change QuickBooks password using Automated Password Reset Tool

Losing or forgetting the password is pretty common, the user can crack the password using the automated password tool for QuickBooks Desktop.
  • The very first, download the automated password tool
  • Choose the version of QuickBooks for you
  • Next, the user has to enter the License number and business-related information while users registering the QuickBooks
  • After that hit the Next button
  • Ensure that you agree to the license agreement
  • Now user see the download procedure of the automated reset tool is complete
  • Run the automated password reset tool
  • After that, enter the received token number
  • Select the QuickBooks version
  • Now select the company file to set the password
  • Enter the new appropriate password and select confirm password as well
  • End the process by selecting reset password and you are good to go

In conclusion

With this, the blog ends here and hopes that the details in the blog provide some benefit to QB users. The user can reset or change QuickBooks password for admin, as well as other users with great ease, by following the steps above. However, if the user can not change the password even after following the above steps, then it is recommended to seek professional assistance because the password case is quite sensitive.

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